MarkBook - Add/Delete Names Screen

    MarkBook^®     section 4-1

Adding and Deleting Students, Code Names,
Reach this screen from MarkBook's main operating screen, section 3-1 by clicking the 'Class' button. Use this Add Names screen to add/delete students or to edit student information. If this is a new class, and you have a text file of student records available, import all names plus other fields electronically. See Importing Students, section 4-4, for details.

On this sample screen is a fictitious class. There were 34 students in the class and the user has typed in data for a 35th. If using Quick Entry as in the lower left corner, the first five fields at the upper left are required for each student. These are yellow. The other white fields are optional (Code Name, Program, DOB, phone numbers, Email addresses, Miscellaneous). As new students are added, MarkBook automatically alphabetizes the current student list in the center column. MarkBook's Add Names Screen

To add your students, click the Add Names button, enter the first five yellow fields (Last Name, First Name, etc. down to Student Number) plus any others that you wish to use. Click on the Enter Name button at the center bottom and the new name will appear in the center white box in its proper alpha sequence. If all students are in the same Home Form/Class, click the Use Class Code button and the Home Form box will auto-fill for each added student after your first entry. If you do not wish to use some of the five required fields such as Home Form or Student Number, enter any unique number or letter (e.g. "1" or "X"). When you print out forms, select the option to NOT print these fields.

To delete students, click once on any name in the centre list. The Enter Name button will change to a Delete Name button. Click it once.

MarkBook will automatically assign a code name to each student as each class is built. If desired, have your students give you a secret/anonymous Code Name to replace the one assigned by MarkBook. This code name will enable the posting of class results while keeping assessment data anonymous. Be prepared to change any code name on request - from experience, expect 1% to 2% of your students to make this request each year. See section 4-2 for some suggestions on selecting code names and section 8-7 and section 8-10 for more details on the uses of code names for reports.

Use the optional Phone Numbers and Miscellaneous boxes to enter useful information about students (parent home & work numbers, special program needs, medical alerts, custody alerts, etc). This information can be collected directly from the students and added to these fields later. Or, your school administration may provide this information by memo. Note that the Miscellaneous field has a Hide/Show button just in case someone is looking over your shoulder while viewing this screen.

If you enter the date of birth, DOB, MarkBook will calculate student age and update the class average age when you click Enter Name. All age data automatically updates whenever a class opens. As long as the computer's clock is set to the correct date, MarkBook will display current ages and print this data on the Student Reports in section 9-6. MarkBook will also give birthday warnings. All ages will display in the Class Report as in section 8-1. Print a Birthdays list by clicking on that button.

The Student Number and anonymous Code Name fields accept any alphanumeric characters. MarkBook produces reports with students sequenced by real names, code names, or student numbers. These fields accept any information that you might need. If your school system does not use student numbers, fill in any number(s) or letter(s) you wish.

Although most teachers will not wish to use these two fields for purposes other than those intended by MarkBook, you could use them in other ways. For instance, you could replace the Code Name or the Student Number with each student's first name. Then sort and print a class report in first name alpha order if you so wish.

If you have a class with multiple grades/years/forms (or other groups) and you wish to have the class sort in other ways, prefix the students' surnames with a digit such as a grade/year/form. For instance, three student surnames pre-fixed with a year and typed in as: "6-Smith, 5-Taylor, and 7-Khan" will sort into year order before sorting alphabetically.

If you plan to post assessment data on the Internet using MarkBook's web page generator (see section 8-10), we strongly recommend that you use anonymous code names in the Code Name field. For instance, a mix of four numbers and animal names in a required format produces a class list with code names like 42tiger98 and 17cricket58. Or, have students use professional athletes' names. Or, the names of published female authors (lots of fun if you have a class of 15-year old males).

Access several other screens directly from here. Edit the Class Description, section 1-3, using the button of that name. Bring back a student who was formerly in the class using the UnDelete Names button. In this case, all previously-stored data (personal information as above, grades, attendance, seating plan position, anecdotal notes, etc.) will return when you undelete the student. Edit selected students' data using the Edit button.

If you have two or more courses running in the same classroom at the same time, and you use two or more Mark Sets within your classroom to keep the data independent, attach selected students to each Mark Set using the Attach Names button. Mark Sets can also be used to break up your course into independent terms or to track non-evaluation items such as Learning Skills. See section 4-3 for more information on Mark Sets.

Access the Anecdotal Notes screen, section 3-3, using the button of that name. Access the Seating Plan/Chart screen, section 5-4 using the Seating button. Send Email to selected individuals or the entire class using the Email button as in section 3-4. Print out a class list with selected data fields using the Print button. These printouts, as shown in section 5-3, are very handy for such items as field trip lists, or for passing detailed information to other educators.

If you have an import file available, you may update the class data by comparing your current class data to the latest download. This is similar to importing your class as described in section 4-4 and is described in detail in section 4-8. Click the Update from File button and follow the prompts.

When you click the Save button, all data will save and you will return to the Main Operating screen, section 3-1.

Manual: Go to section 4-2 to see how to edit student data.