MarkBook For Guidance teachers and Administrators

    MarkBook^®  section 11-3

MarkBook Admin Edition

MarkBook^® Admin is a software tool for department heads, counselors, principals, and head teachers. It’s designed to receive MarkBook class data files from teachers and assemble these files into a searchable database. Elementary teachers will likely send separate files for each subject Mark Set. The data may be refreshed as often as necessary to see current information. Users may query the database for

multi-subject information (grades + attendance) for individual students,
current timetables/schedules for individual students,
median reports including analysis on courses, grades, teachers, and departments,
student performance reports over time,
the school’s honor role, and
students with academic and attendance issues.

Users may print these reports plus transfer all assembled information (current grades, attendance, timetable/schedule, plus photograph) about individual students to a PDA.

Admin may be used by all staff. It can be installed as a networked application or it may be installed locally on users’ machines. In the former case, all persons with authorized access may see the same database as revised from time to time. In the latter case, such as a department head’s computer, the data supplied will likely be from the staff in one department.

If the school’s connection to its Student Information System is down, this tool will serve to provide an alternate source of key information on students – timetable/schedule and attendance - plus current academic performance independent of the SIS.

Instructions for Teachers

Step 1. Launch MarkBook version 7.4.8 or later. Open a class. Click Mark Sets in the upper menu bar and select Edit to get this screen. If not already done, fill in the Room number and the Day number when the class first meets (usually Day 1). If the school has terms or semesters, type in the semester and period separated by a hyphen in the Period cell. 2-1 in this example means semester 2, period 1. 3-4 would mean third trimester, period 4. Click Enter and Save in the lower right corner (not shown).

Your administration will give you a six-character ID code. From MarkBook’s main screen, click the Reports tab in the upper menu bar and select Transfer to MarkBook Admin to get this screen:

Step 2. Type in your six-character Teacher Identification Code code. You’ll need to do this only once. In the Select Data from section, identify which Mark Set, which unit, which category, and what comment you want to export. If you have multiple Mark Sets, Select Data from [Combined Mark Sets], [All] Units, and [All] Categories. Elementary teachers will likely send one file for each subject Mark Set. If there’s more than one comment file, decide which one is to be used.

In the Course and Section cells, fill in your course, section, grade and credit value (1.0 typically but there may be half-credit and multi-credit courses). Select the Direct Entry button and type. Or, if you wish, edit with the Setup the ‘Rules’ button.

Click Export File in the lower right corner. Decide where the file is to be saved as per the next image. Your network manager can pre-set the target location on the network. Otherwise, save the file in a manner that enables you to deliver it to the administrator.

Step 3. MarkBook will automatically suggest a file name, Hedges_sch3u102.AET in this example. Accept this name since it will be unique in your school. Once the ‘Save in:’ location is known, click Save.

Repeat steps 1-3 above with each of your other classes or subject Mark Sets so that you have generated one .AET file for each subject class taught. If you have previously made an .AET file for a given class, your computer may ask if you wish to replace the existing file. Since this is a newer file, select Yes. If not sending the .AET files through the network, deliver these to the administration on diskette or as attachments to E-mail.

For a downloadable copy of the MarkBook Admin Edition manual, go to www.asyluminc.com/support_dl.html#product .